Assist in coding. • Do : Understand what the code is doing before deploying it in a production environment. • Do : Familiarize yourself with the use of libraries and dependencies. • Do : Develop an understanding of vulnerabilities and other security considerations associated with the code. • Don’t : Include sensitive or confidential information (including passwords, keys, proprietary information, etc.) in the prompt and code. Rewrite documents in plain language for better accessibility and understandability. • Do : Specify the reading level in the prompt. • Do : Use readability apps to ensure the text is easily understandable and matches the intended reading level. • Don’t : Include sensitive or confidential information in the prompt. Condense longer documents and summarize text. • Do : Read the entire document independently. • Do : Review the summary for biases and inaccuracies. • Don’t : Include sensitive or confidential information in the prompt. • Do : Review the rewritten documents for biases and inaccuracies. • Do : Edit and review the document thoroughly. • Do : Label the content appropriately (see “disclosure and attribution” above). • Do : Remember that you and the state of Washington are responsible and accountable for the impact and consequences of the generated content. • Don’t : Include sensitive or confidential information in the Draft documents.
prompt. • Don’t : Use generative AI to draft communication materials on sensitive topics that require a human touch. Compliance with Policies and Regulations State law already restricts the sharing of confidential information with unauthorized third parties. For state employees, Florida Code of Ethics for Public Officers and Employees, specifically under Section 112.313 of the Florida Statutes states: A current or former public officer, employee of an agency, or local government attorney may not disclose or use information not available to members of the general public and gained by reason of his or her official position, except for information relating exclusively to governmental practices, for his or her personal gain or benefit or for the personal gain or benefit of any other person or business entity." This definition would include commercial generative AI tools freely available in the market. Furthermore, state personnel must exercise due diligence to ensure that no copyrighted material is published without proper attribution or the necessary rights being obtained. This includes content produced by AI systems, which could unintentionally violate existing copyrights. The principles presented here are distilled from various documents outlining principles for trustworthy and responsible AI, such as the NIST AI Risk Management Framework; NASCIO Resources on State Development of AI Roadmaps; the Blueprint for an AI Bill of Rights; IBM Generative AI; AI Ethics Guidelines by the EU, WA.gov; GAO.gov; and Industry AI principles by OpenAI. ACKNOWLEDGMENTS
official state capacity should be clearly labeled as such, and details of its review and editing process (how the material was reviewed, edited, and by whom) should be provided. • Sample disclosure line: This document was summarized by ChatGPT using the following prompt: “Summarize the following document: (document content)”. The summary was reviewed and edited by [insert name(s)] • Sample disclosure line: (In the file header comments section) This code was created with the assistance of ChatGPT 4o. The initial code was created using the following prompt: “Write HTML code for an Index.HTML page that says, ‘Greetings Florida”. The code was then modified, reviewed, and tested by the web development team at FLDS. By implementing these guardrails, organizations and developers can ensure that AI technologies are used responsibly, ethically, and effectively, thereby fostering trust and maximizing their positive impact on society. Generative AI Usage Scenarios – Dos and Don’ts Below are various usage scenarios with recommended best practices (dos) and things to avoid (don’ts): Generate image, audio, and video content for more effective communication. • Do : Review generated content for biases and inaccuracies. • Do : Engage with your communication department before using AI-generated audiovisual content for public consumption. • Don’t : Include sensitive or confidential information in the prompt.
Florida Technology Magazine – 2024 Fall Edition – 39
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